Invitations vary in style and format depending upon the type of occasion for which they are issued. The broad categories of formal and informal occasions will be used in this discussion.
Formal: A formal occasion might include an official ceremony, any type of reception, official luncheons or dinners, dances or weddings. In these situations, a tbrmal invitation is most appropriate.
Formal invitations are generally in one of the following forms:
- Fully engraved 1
- A phone call followed by a “To Remind” card
In any of these four types of invitations, use the following standard format as a guide:
1 The expression “engraved” is used herein for simplicity. It is intended to be synonymous with other modes of printing such as thermography, or raised print, which is a very acceptable substitute.
2 Use complete name of hosts: or if for very senior officials, the position, title, and spouse’s name; e.g., The Secretary of the Navy and Mrs. Claytor.
3 Lines 2 and 3 may be combined to read simply, request the pleasure of your company.
4 Indicate the type of function as: at dinner, at cocktails, at a buffet-dinner, etc.
5 The “in honor of” phrase may also properly be the first line of an engraved invitation, or the last.
6 Figures are never used in a formal invitation; the day and month are capitalized. The following examples of time indications are also correct:
- “from six to eight o’clock”
- “at half past six o’clock”
- “at half after six o’clock”
- “from six-thirty to eight-thirty o’clock” (used only when two half hour periods must be shown and space is limited)
7 Specify the location of the function. If a residence is involved, the address may be reflected instead in the lower right comer.
8 If it is desired that a written response be made, to a place other than the site of the function, indicate the mailing address here.
9 Specify an attire which is appropriate to the type of function and the hour. [Read more…]